CONSTITUTION AND BY-LAWS

INTERNATIONAL SYMPOSIA ON DISCHARGES AND ELECTRICAL INSULATION IN VACUUM

(ISDEIV)

Table of Contents.

I. PURPOSE

II. ORGANISATION

A. The Permanent International Scientific Committee (PISC)

B. Local Organizing Committees (LOC)

III. DURATION
IV. RELATIONSHIP WITH THE IEEE-DEIS
V. GUIDELINES FOR THE ORGANISATION AND CONDUCT OF SYMPOSIA
VI. AMENDMENTS
VII. OTHER ACTIVITIES

DYKE AWARD

THE ISDEIV BEST PAPER AWARD - JAPAN PRIZE

CHATTERTON YOUNG INVESTIGATOR AWARD

NOTE: The use of "he" or "him" shall not be construed to mean a male person, rather, the Bylaws apply to all persons regardless of sex.

I. PURPOSE

II. ORGANISATION

the Permanent International Scientific Committee (PISC), and
Local Organising Committees (LOC's).

A. The Permanent International Scientific Committee (PISC)

1. Duties

2. Membership

ex officio

3. Officers

a. Chairperson

The Chairperson will:
i) preside at all the meetings of the PISC

ii) be the official spokesperson of the ISDEIV
iii) be empowered to make decisions on behalf of the PISC that cannot await a PISC meeting.

b. Vice Chair
           The Vice Chair will:
            i) Take over the function of the Chairperson if the Chairperson is absent
            ii) Hold contact to the National Laboratories
            iii) Oversee strategic directions for the future development of the symposia
            iv) Support the Chairperson according to informal communication with the Chairperson

c. Secretary

The secretary will:
i) record the Minutes of PISC meetings
ii) notify PISC members of coming PISC meetings, and communicate to them copies of the Minutes of Meetings
iii) perform other secretarial duties as assigned by the Chairperson
iv) preside at PISC meetings in the absence of the Chairperson and Vice Chair
v) maintain records, proceedings and other documents relevant to the history of the symposium.
vi) maintain a symposium mailing list.

d. Treasurer

The treasurer will:
i) maintain accurate financial records of the PISC

ii) make a financial report to the PISC at each meeting

iii) preside at PISC meetings in the absence of the Chairperson, Vice Chair, and Secretary

iv) take Minutes of the PISC meetings in the absence of the Secretary.

4. Meetings

5. Quorum

6. Mail Poll

7. Finances

by imposing a surcharge on individual symposia, currently $20 per paying registrant (excludes students and retirees)
by solicitation from corporate or public bodies,
from interest and investments,
from the sale of symposium proceedings, and
by other means approved by the PISC.

as seed money for an individual symposium if requested,
for supporting PISC meetings,
for supporting the travel of PISC members to meetings,
to aid in on-site planning of individual symposia,
for support of the PISC web site,
for other PISC matters, in co-ordination with and full reporting to the treasurer, and with the approval of the Chairperson.

8. Subcommittees

9. Web Site

www.isdeiv.org

B. Local Organizing Committees (LOC)

1. Duties

2. Organization

3. Reporting

4. Guidelines

III. DURATION

2. Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located exclusively for such purposes or to such organisation or organisations, as said Court shall determine, which are organised and operated exclusively for such purposes.

IV. RELATIONSHIP WITH THE IEEE-DEIS

A. Formal Relationship

1. The Symposia organised by the ISDEIV shall be IEEE cosponsored meetings.

2. The Proceedings of the Symposia will be an official IEEE document, which means they will be included in the package of journals, proceedings, etc which the IEEE supplies to libraries.

3. The necessary number of Proceedings from each individual Symposium will be supplied to the IEEE-DEIS for inclusion in the package mentioned in IV.A.2 above.

4. The DEIS may appoint one ex officio member of the PISC.

5. The DEIS will share 50/50 in any surplus or deficit from the IEEE budget for each individual Symposium.

B. Awards

V. GUIDELINES FOR THE ORGANISATION AND CONDUCT OF SYMPOSIA

1. Frequency and Timing

2. Appointment and Announcement

3. Financial Arrangements

4. Support

5. Participation

6. Invited Speakers

7. Sponsorship

8. Proceedings

distribution to those attending the Symposium,
the number of copies required by the IEEE, and
two copies to be submitted to the PISC secretary for archival purposes.

9. Journal Publications

10. Language

11. Reporting

12. Announcements and Website

13. Chatterton Award Support

14. PISC Meetings

15. Expenses

a. Special Expenses

Any travel and living expenses for invited speaker;
Any subsidy for hotel rooms;
Page charges for publication of selected and reviewed symposium papers in IEEE journals.

IEEE Expenses

The Proceedings copies required by the IEEE;
The PISC surcharge described in V.3;
All other Symposium expenses.

The financial statement in the final report (II.B.3) shall be divided into two categories: Special budget and IEEE budget.

The Special budget shall consist of the Special Expenses and an equal amount of income so the net Special budget balance is zero.
The IEEE budget shall consist of a remaining income and the IEEE expenses. It may be necessary to allocate income from a particular source to both the Special and IEEE budgets in order to balance the Special budget. The LOC is encouraged to discuss the budget issues with the PISC treasurer.

VI. AMENDMENTS

VII. OTHER ACTIVITIES

DYKE AWARD

1. OBJECTIVE

2. SELECTION PROCESS

Nomination

b. Recommendation
The Award Committee, a subcommittee of PISC, will review all nominations, and make recommendations to the PISC.

c. Selection
The PISC will make the final selection in the year between symposia. Alternatives will be designated in case the selected Awardee declines.

d. Eligibility
Any worker in the field is eligible to be nominated except previous recipients of the Dyke Award. PISC members who have been nominated will not participate in the selection discussion. Should an Award Committee Member be nominated, the member is immediately and automatically to be excluded from all further discussions and decisions.

3. AWARD CONTENTS AND PRESENTATIONS

Financing for the above will be from the PISC treasury. The award committee will be responsible for the preparation of the plaque in coordination with the LOC. The award will be presented at the symposium at a time determined by the local organising committee, preferably at the symposium banquet. The Awardee will be invited to give a either a historical or scientific talk, in co-ordination with the local organising committee, preferably the opening presentation. The Awardee will be the guest of the symposium, and the local organizing committee will undertake to provide travel and accommodations support.

4. NOTIFICATION AND INVITATION

The ISDEIV Best Paper Award – Japan Prize

1. OBJECTIVE

The “ISDEIV Best Paper Award – Japan Prize” is given in recognition of the most significant contribution of the past Symposium of ISDEIV. Significance will be judged by scientific or technological novelty and the likely impact on the fields of electrical discharges and electrical insulation in vacuum. Special attention will be paid to innovative ideas and breakthrough findings. One “ISDEIV Best Paper Award – Japan Prize” will be given at each symposium to an individual or a team of authors.

2. SELECTION PROCESS

a. Formal requirements

The contributions must be

(a) presented at the symposium and

(b) included in the Proceedings of the symposium in award-worthy quality.

(c) An altered and expanded version of the symposium contribution is required to be accepted for publication in a peer reviewed journal as determined by PISC.

b. Nomination and review; eligibility

One contribution and one alternate will be nominated by the Awards Committee, a subcommittee of PISC. The Awards Committee will consult with the IEEE Guest Editors and PISC members. PISC members or Award Committee members who are nominated are excluded from any further discussions of the nomination and selection process.

c. Recommendation

The nominated contribution and the possible alternate will be recommended by the Award Committee to PISC for final confirmation and approval.

d. Selection

The PISC will make the final determination at its "interim meeting" (via e-mail or phone conference) between the Symposia. The Chair and Secretary of PISC are responsible for the organizing this meeting.

3. AWARD CONTENTS AND PRESENTATIONS

The Award will consist of

(i) a plaque,

(ii) a monetary (cash) award,

(iii) limited travel support.

The cash award and the travel support must be consistent with the available designated funds as determined by the PISC treasurer. The PISC treasurer will give an appropriate recommendation to PISC about the amount of the award and he is responsible for providing the check at the Award Ceremony. If the Award is given to team of authors, the Award will be shared among the authors. Travel support will be given to the main author who is the designated Recipient to receive the Award at the next Award Ceremony on behalf of all authors. The amount of the travel support will take into account the need of the Recipient. The award committee will be responsible for the preparation of the plaque in coordination with the LOC. The Award will be presented at the (next) Symposium at a time determined by the LOC, preferably at the symposium banquet, by the PISC Chair and a designated representative of Japan, the sponsoring body. The Recipient will be invited to give either a historical or a scientific talk during the symposium, in coordination with LOC program arrangements. The limited travel support is designed to assist the Recipient to travel to the symposium at which the award will be given.

4. NOTIFICATION AND INVITATION

The PISC Chairperson, or another PISC member designated by him or her, will contact the designated Recipient to notify him or her, explain the significance of the award and the expectation to be present for the award ceremony, and to obtain his or her acceptance. After the Recipient has accepted, the PISC Chairperson will notify the LOC Chairperson, who will coordinate details of timing of the award ceremony, plaque production, etc.

5. START OF THIS PROCESS

This Award will start from the XXII^nd ISDEIV (Japan 2006) with the first Award given at the XXIII^rd ISDEIV (Romania 2008).

CHATTERTON YOUNG INVESTIGATOR AWARD

1. OBJECTIVE

To recognize outstanding achievement of young investigators in the field of discharges and electrical insulation in vacuum and to encourage young scientists and engineers to enter this field.

2. ELIGIBILITY

To be eligible for the Chatterton Award, the candidate must

Be under the age of 38 as of the closing date of the symposium;
Present a paper at the ISDEIV, in which he or she is either the sole author, or the first author of a multi-author paper (submission of a single-author paper is strongly encouraged)
Be affiliated with an academic, government, or other non-profit institution.

3. METHOD OF SELECTION

(1)    The LOC of each Symposium will include in the author kit a copy of these Guidelines and a form requesting consideration for the Chatterton Award. The form has a space in which the candidate indicates his or her date of birth.
(2)     Candidates are required to submit a written paper to be included in the Symposium Proceedings and to present their work as a poster during a special poster session.
(3)     At the first day of the Symposium, the LOC will organize a special Chatterton Award Poster Session in which all candidates are required to present their work.
(4)     Selection of the Awardee will be based on the quality of the work presented. This includes quality of the written paper, the poster, and proof of knowledge at the poster board.
(5)     The Awards Committee, a subcommittee of PISC, will nominate a candidate and make a recommendation to PISC. PISC will make a final decision.

4. AWARD

(1) The award will consist of a plaque or certificate and a cash award. The amount of the cash award is to be determined by the sponsor.
(2) The award will be presented at the Symposium banquet or a similar suitable occasion.
(3) The awardee will be prominently mentioned in the Proceedings of the following Symposium, as done on page 8 of the Proceedings of the XIXth Symposium.

5. FUNDING

Funding for the first awards (1992-2008) was provided by Calor Emag Medium Voltage Products, a subsidiary of ABB. Calor-Emag (ABB) has the option to continue funding the following awards. The name of the sponsor will be prominently mentioned in all publicity connected with the award.

Last revision of this page: November 4, 2008.

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